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Customer and vendor management inventory system

Manage customer and vendor records alongside inventory. HandiFox brings supplier information, purchase orders, customer balances, sales history, credits, invoices, and QuickBooks-connected inventory workflows into one place.
invoice and inventory software

When supplier and customer data sit too far from inventory

Customer, vendor, and order data should stay close to inventory work. When it’s split across spreadsheets, email, and accounting screens, everyday tasks take longer.

Buyers chase supplier details

Preferred vendors, alternative vendors, and purchase history should be easy to find before a reorder is placed.

Sales teams lack customer context

Balances, credits, previous orders, and invoice activity help the team answer questions without waiting for the office.

Reports take extra work

Purchasing by vendor and sales by customer should come from the same system that records inventory movement.

Vendor management inside the inventory workflow

Customer tracking software

Preferred and alternative vendors

Assign preferred and alternative vendors so the team knows where an item should usually be purchased and what backup options exist.

Purchase orders by vendor

See suppliers and the purchase orders linked to them. Email purchase orders directly to vendors from the same workflow.

Vendor purchase reporting

Use purchase-by-vendor reporting to understand supplier activity and support better buying decisions.

Supplier management without a separate system

Supplier management stays connected to replenishment, preferred suppliers, and stock control, so you can turn a stock need into a purchase order without switching systems. Learn more about inventory replenishment.

Customer management connected to sales and invoices

HandiFox lets your team review and edit customer information, check balances, see sales history, and apply available credits to invoices.

Customer balances

See what a customer owes and what credits are available before finalizing the next sale.

Sales history

Review previous customer activity alongside current sales and inventory work.

Invoices and credits

Send invoices and apply customer credits while keeping the transaction connected to the inventory sold.

Customer tracking software

Customers, vendors, and QuickBooks stay aligned

Manage customer and vendor data in HandiFox

Keep the records your team uses for purchasing, sales, and inventory operations close to the work itself.

Keep QuickBooks as the accounting system

Customer and vendor accounting records stay connected to the QuickBooks environment your business already uses.

Keep transactions consistent across both systems

Purchase orders, item receipts, sales orders, invoices, and payments stay tied to the corresponding customer or vendor data.

Trusted by small businesses
that need inventory to stay accurate

HandiFox helps growing teams replace manual inventory work with faster, more reliable workflows connected to QuickBooks.

300+ SMBs

run inventory with HandiFox

16+ years

automating SMB inventory

4.9/5

on QuickBooks App Store

What customers say about working with HandiFox

SS Car Products
Sarah Burt
(Ohio, USA)
“Our company switched from Acctivate to HandiFox at the beginning of the year. I give them 5 stars as this was the most seamless integration and user-friendly inventory software system I have used. I have only used the support team to adjust invoice look.”
Star Building Services
(Ohio, USA)
“Great company to work with. Since the very first day they have helped us to implement this software, guide us and walk with us all the way. The ease of the program and the integration with QuickBooks Online made our inventory processes so much better!”
Tevan Enterprises
Jessica Schlager
(Ohio, USA)
“Our company has been using HandiFox for just over 5 years now. It integrates seamlessly with my QuickBooks Desktop, and the warehousing and field sales functions really help our business run smoothly. We are in an area where internet connection is spotty, and the fact that we can run this on the handhelds without any data service was critical to our business - very few other solutions have this function. They are quick to respond to any questions, and their support team is fast and can get anything done.”

Jumpstart with AI in inventory management automation

Get help without leaving HandiFox. The built-in AI assistant helps you find answers to setup and workflow questions in plain language, right inside the app.
Instant onboarding support
Real-time task guidance
Fewer errors, faster execution
No manuals. No guesswork. Just answers.

Customer and vendor management FAQs

1. How does HandiFox simplify vendor management?
HandiFox centralizes supplier information, preferred vendors, purchase orders, and purchasing history. Buyers can work from vendor records and purchase activity instead of checking separate spreadsheets or email threads.
2. Can I manage both customers and vendors in one place?
Yes. HandiFox supports both sides of the business: purchasing from vendors and selling to customers. You can manage vendor records, purchase orders, customer information, balances, credits, and sales activity from connected workflows.
3. Does HandiFox help track customer balances and credits?
Yes. Your team can review customer balances, see available credits, and apply remaining credits on invoices when appropriate.
4. Can I email purchase orders and invoices from HandiFox?
Yes. HandiFox supports sending purchase orders, sales orders, and invoices directly to vendors and customers.
5. How does this support better business decisions?
HandiFox connects inventory, purchasing, and sales data. Reports such as purchases by vendor and sales by customer help the team understand which suppliers, customers, and products are driving activity.
6. Does this work with QuickBooks?
Yes. HandiFox is designed for businesses that run inventory and accounting together with QuickBooks Online or QuickBooks Desktop, depending on the product you use.

Keep customer and vendor records close to the work

Manage the relationships behind your inventory, purchasing, sales, and invoices without adding a separate customer or supplier database.

Or call + 1 877 942  6343

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