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Customer & vendor management inventory system

HandiFox takes on some of the CRM responsibilities, like keeping contact details, customer balance, and a history of orders. Email purchase orders, sales orders, and invoices directly to your vendors and customers.

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Manage Vendors and Customers within one app

Vendors

See and manage the list of suppliers and POs linked to them

Set up Preferred, Alternative Vendors to streamline restocking

Drill down on the Purchase by Vendor reports to make better procurement decisions

Customers

Review and edit customer information, their balance, and associated sales

Apply remaining customer credits on invoices

Get detailed insights into your relationships with customers

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Jumpstart with AI in inventory management automation

Our built-in AI assistant accelerates your inventory workflow from day one. Whether you're setting up stock locations or navigating orders, our AI helps you get it right the first time.

Instant onboarding support

Real-time task guidance

Fewer errors, faster execution

No manuals. No guesswork. Just answers.

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Why small businesses rely on HandiFox every day

Sarah Burt, SS Car Products

(Ohio, USA)

Our company switched from Acctivate to Handifox at the begining of the year. I give them 5 stars as this was the most seamless integration and user-friendly inventory software system I have used. I have only used the support team to adjust invoice look.

Star Building Services

(Ohio, USA)

Great company to work with. Since the very first day they have helped us to implement this software, guide us and walk with us all the way. The ease of the program and the integration with QBO made our inventory processes so much better!

Jessica Schlager, Tevan Enterprises

(Ohio, USA)

Our company has been using Handifox for just over 5 years now. It integrates seamlessly with my QB Desktop, and the warehousing and field sales functions really help our business run smoothly. We are in an area where internet connection is spotty, and the fact that we can run this on the handhelds without any data service was critical to our business - very few other solutions have this function. They are quick to respond to any questions, and their support team is fast and can get anything done.

Managing Vendors and Customers FAQs

1. How does HandiFox simplify vendor management?

HandiFox centralizes all your supplier information, including contact details, purchase history, and preferred vendors. You can email purchase orders directly from the system, track open POs, and analyze spending by vendor to improve purchasing decisions. It’s a complete inventory system with built-in vendor management, helping you maintain strong supplier relationships and consistent restocking.

2. Can I manage both customers and vendors in one place?

Yes. HandiFox brings together your sales and purchasing workflows so you can manage customers and vendors from the same inventory software. You can review balances, view transaction histories, and apply credits — all without switching between different platforms. This saves time and ensures smooth coordination between buying and selling activities.

3. Does HandiFox help track customer balances and payment history?

Absolutely. You can view each customer’s outstanding balance, credit availability, and payment history at a glance. HandiFox also lets you apply remaining credits to invoices and send them directly via email, simplifying your inventory and customer management process while maintaining accurate financial records.

4. How does the system support better business decisions?

By combining inventory, sales, and purchasing data, HandiFox gives you a complete view of your business relationships. Reports like Purchases by Vendor and Sales by Customer help identify your most valuable partners and products. This integrated insight empowers you to optimize pricing, reordering, and communication.