Can I track the status of invoices and payments in one place?

Yes. HandiFox acts as an invoice tracking tool that shows which invoices have been sent, paid, or are still pending. You can also apply customer credits, document payments, and generate receipts right from the app. This helps maintain a clear picture of your cash flow and customer balances in real time.

Does HandiFox work with multiple currencies and locations?

Absolutely. You can issue and manage invoices in different currencies and across multiple locations. Whether your business operates online or in the field, HandiFox keeps all sales and payment information centralized, making it a flexible, global-ready solution for growing businesses.

Can I create invoices and process payments on mobile devices?

Yes. With HandiFox’s mobile app, you can generate invoices, capture customer signatures, apply payments, and even print receipts directly from your phone or tablet. This makes it easy to handle sales and billing anywhere, without waiting until you’re back in the office.

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Sales & Invoicing

Sales and invoice tracking software for small businesses

Q: How does HandiFox help manage the invoicing process?

HandiFox automates every step—from creating invoices to recording payments. You can generate invoices directly from sales orders or start from scratch, customize them with your company’s logo, and send them by email. This integrated invoicing management system keeps all sales and payment data synchronized with QuickBooks, saving time and reducing errors.

Process customer orders from the office, warehouse, counter, or mobile device. HandiFox connects sales orders, picking and packing, invoices, and inventory updates so sales activity stays aligned with QuickBooks.

When sales and inventory drift apart

Orders wait for stock answers

Sales teams need current inventory before promising a customer that an item can ship.

Invoices need the right inventory behind them

An invoice should reflect the items that were actually picked, packed, and sold.

Payments and credits need context

Customer balances, payments, receipts, and credits are easier to manage when they stay tied to the sale.

Sell, invoice, and get paid with HandiFox

HandiFox supports the full sales workflow for inventory-driven businesses. Your team can create sales orders, pick and pack items, generate invoices, document payments, print receipts, and keep the inventory record current.

Sales orders

Create and track sales orders across locations. Pick and pack orders partially or in full.

Invoices

Generate invoices from existing sales orders or create them from scratch. Add your company logo and send invoices by email.

Sales receipts and payments

Document payment by generating a sales receipt. Apply available customer credits when the transaction calls for it.

Inventory updates

Sales activity updates the inventory record, so available stock reflects what has been sold.

Automate pricing with price levels

Price rules help the team sell faster without checking every customer or product manually.

Use price levels to support customer-specific pricing, product pricing rules, and repeat sales workflows. This is especially useful for wholesale, distribution, field sales, and businesses with negotiated customer pricing.

Request live demo

Move from order to fulfillment to invoice

Sales order management and invoice inventory workflows belong together when the invoice should follow the stock that was picked, packed, and sold.

Create the sales order

Start from a customer request and capture the products, quantities, pricing, and customer information.

Pick and pack the order

Verify items before they leave the warehouse. Orders can be handled partially or in full.

Generate the invoice

Create an invoice from the sales order so billing reflects the actual sales workflow.

Record the payment

Document payment, apply credits, and print or send the right transaction record.

Work from mobile devices when sales happen away from the desk

Sales and invoicing do not always happen at an office computer. HandiFox supports mobile workflows so users can handle sales activity closer to the customer or inventory.

Mobile invoicing

Create invoices from a phone or mobile device when the work happens outside the office.

Customer signature

Capture a customer signature on the spot when the workflow requires confirmation.

Mobile receipts

Print sales receipts from a mobile device after payment is documented.

See customer and sales data clearly

Sales data is useful when it helps the team make decisions. HandiFox gives insight into products, customers, sales reps, orders, invoices, and payment activity.

Use the reporting workflow to review how products are selling, which customers are active, and where sales activity needs attention.

Keep sales and QuickBooks in step

Run day-to-day sales and inventory work in HandiFox. Manage sales orders, fulfillment, invoices, receipts, payments, customer credits, and the inventory movement behind each sale.

Keep QuickBooks as the accounting system. Financial records, customer balances, and accounting stay where your team already manages them.

Keep both sides connected. Sales and inventory activity recorded in HandiFox stays aligned with the corresponding data in QuickBooks, reducing duplicate entry and mismatched records.

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Trusted by small businesses
that need inventory to stay accurate

HandiFox helps growing teams replace manual inventory work with faster, more reliable workflows connected to QuickBooks.

300+ SMBs

run inventory with HandiFox

16+ years

automating SMB inventory

4.9/5

on QuickBooks App Store

How Liftech connected inventory work with invoicing

During a busy season, HandiFox was crucial in managing the surge in job requests. Mobile access helped us handle sourcing and invoicing efficiently, preventing delays and ensuring smooth service.

Margilyn Lagata

Liftech Ltd.

The challenge

Liftech needed better control over inventory moving through the warehouse and wanted to make sure items did not leave without being properly billed.

The result

Better control over inventory leaving the warehouse
Fewer missed billing opportunities
Sales and invoicing connected with QuickBooks Desktop
Clearer visibility into work in progress and completed jobs

With Handifox

Warehouse activity, sales, and invoicing were connected with QuickBooks Desktop, giving the team a clearer view of ongoing and completed work.

Read case study

Sales teams run better with HandiFox

Accounting Source LLC

Stephanie Schubert

(Ohio, USA)

“We have used HandiFox for a few years now integrated with QuickBooks Desktop. They have assisted with implementing their software in stages as we are ready to add steps to our process and grow. This has provided the ability to have better inventory control and is user friendly with our warehouse users and office. Their response times are excellent with any questions that are necessary during your transition”

Maximus Detailing Products

(Ohio, USA)

“I've been using HandiFox now for many years and was actually one of the first customers and worked very close with them to help me design a platform to customize my business needs and together we came up with a perfect program . As time passed on they continued to update there platform and just keeps getting better. One of the most important reasons I'm still using the program is the professional support and help”

Flashpoint Systems

Ken O’Dwyer

(Ohio, USA)

“Handifox is simply the best value for money stock management system. The support staff Ruslan and CO have facilitated a number of changes to ensure the package suits our needs. I cannot thank support enough for all their help and training to date. Keep up the great work Handifox!”

Jumpstart with AI in inventory management automation

Get help without leaving HandiFox. The built-in AI assistant helps you find answers to setup and workflow questions in plain language, right inside the app.

Instant onboarding support

Real-time task guidance

Fewer errors, faster execution

No manuals. No guesswork. Just answers.

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Discover other powers of HandiFox

Inventory Tracking

Multi-Location Tracking

Barcoding

Purchasing

Serial and lot numbers, Expiration Date

Customers & Vendors

Sales & Invoicing

Picking & Packing

QuickBooks Integration

Mobile App

B2B Portal

Units of Measure

Sales and Invoicing FAQs

1. How does HandiFox help manage the invoicing process?

HandiFox lets you create invoices from sales orders or from scratch, send invoices by email, document payments, and keep sales activity connected to inventory and QuickBooks.

2. Can I track invoices and payments in one place?

Yes. HandiFox supports invoice activity, payments, sales receipts, customer balances, and credits as part of the sales workflow.

3. Does HandiFox support sales orders?

Yes. You can create and manage sales orders, then pick, pack, invoice, and record payment against the related customer activity.

4. Can I invoice from a mobile device?

Yes. HandiFox supports mobile invoicing workflows, customer signatures, sales receipts, and mobile printing.

5. Does HandiFox work across multiple locations?

Yes. Sales and inventory workflows can support activity across multiple locations, depending on the HandiFox product and setup you use.

6. Does this sync with QuickBooks?

Yes. HandiFox is built to keep inventory, sales, customer, and accounting activity connected with QuickBooks Online or QuickBooks Desktop.

Connect sales, invoices, payments, and inventory

Run the sale from order to payment without losing the inventory record behind it.

Start free trial Request live demo

Or call + 1 877 942 6343

Sales and invoice tracking software for small businesses

When sales and inventory drift apart

Orders wait for stock answers

Invoices need the right inventory behind them

Payments and credits need context

Sell, invoice, and get paid with HandiFox

Automate pricing with price levels

Move from order to fulfillment to invoice

Create the sales order

Pick and pack the order

Generate the invoice

Record the payment

Work from mobile devices when sales happen away from the desk

Mobile invoicing

Customer signature

Mobile receipts

See customer and sales data clearly

Keep sales and QuickBooks in step

Trusted by small businessesthat need inventory to stay accurate

How Liftech connected inventory work with invoicing

Sales teams run better with HandiFox

Jumpstart with AI in inventory management automation

Discover other powers of HandiFox

Sales and Invoicing FAQs

Connect sales, invoices, payments, and inventory

Recent posts from our Blog

Trusted by small businesses
that need inventory to stay accurate