What can I do with the HandiFox mobile app?

The app gives you everything you need to manage inventory and sales while on the move. You can check stock availability, count items, transfer products, create purchase or sales orders, and even record payments — all from your phone or tablet. It’s a complete inventory management app designed to keep your business running smoothly from anywhere.

Does the mobile app work with QuickBooks?

Yes. HandiFox syncs seamlessly with both QuickBooks Online and Desktop versions. Any changes made on the app, like item counts, purchase orders, or invoices, are instantly reflected in QuickBooks. This connection makes it a powerful inventory software for QuickBooks users who want mobility without sacrificing data accuracy.

Can I use the app without an internet connection?

Absolutely. Most HandiFox mobile features work offline. You can continue tracking sales, adjusting inventory, or creating transactions even when Wi-Fi or mobile data is unavailable. Once you reconnect, all updates sync automatically, keeping your records complete and accurate.

Is the app available for both Android and iOS?

Yes. The HandiFox mobile inventory tracking app is available on both Android and iOS devices. It runs smoothly on smartphones and tablets with minimal technical requirements, allowing businesses to use affordable hardware without compromising functionality.

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Mobile app

Mobile inventory app for barcode scanning, counts, and orders

Scan an item, check what is on hand, receive a delivery, count a shelf, pick an order, and invoice the customer — from the device already in your team's pocket.

Inventory work that is harder to do away from a desk

When updates are recorded after the fact, it can be harder to trace where an inventory discrepancy started.

Checking product availability can mean walking back to the office instead of looking it up where the inventory is stored.

Counts often get pushed until later, which makes it harder to keep quantities current as inventory moves.

Deliveries may be written down first and entered into the system later, adding an extra step to receiving.

Barcode scanning from the device your team already carries

Use the built-in camera or pair a Bluetooth barcode scanner — whichever fits the volume. Camera scanning starts with no hardware purchase at all; a dedicated scanner is faster when someone scans all day.

Locate and look up

Scan a barcode to pull up the item, its details, and what is on hand — at the shelf, not at a desk.

Receive

Check a delivery in against its purchase order by scanning, instead of keying quantities line by line.

Count

Run a cycle count on one aisle or a full physical inventory, scanning as you go.

Transfer

Move stock between locations with both ends recorded against the scan.

Pick, pack, and sell

Verify each line during picking and packing, then record the sale.

Mobile printing covers counting sessions, pick lists, and packing slips straight from the phone.

How the mobile inventory app works

Check and count inventory

Check product availability, run cycle counts, or complete a full physical inventory right from a mobile device.

Receive and move stock

Receive incoming inventory and record transfers between locations as they happen, so quantities stay up to date.

Create and fulfill orders

Create purchase and sales orders, then pick and pack items for shipment from the same mobile workflow.

Sell and get paid

Create invoices and record payments on the go, keeping sales activity connected to the rest of your inventory records.

Request live demo

Jumpstart with AI in inventory management automation

Get help without leaving HandiFox. The built-in AI assistant helps you find answers to setup and workflow questions in plain language, right inside the app.

Instant onboarding support

Real-time task guidance

Fewer errors, faster execution

No manuals. No guesswork. Just answers.

Built to work wherever your team does

Any Android or iOS device

The phones your team already uses will usually qualify. HandiFox Online runs on Android and iOS, while HandiFox Desktop runs on Android.

Most features work offline

Keep tracking sales, adjusting inventory, and creating transactions even when the connection is unstable. Once the device reconnects, updates sync automatically.

No separate charge for the app

The mobile app comes at no extra cost with your plan. You pay for additional users, not for putting the software on a phone.

Trusted by small businesses
that need inventory to stay accurate

HandiFox helps growing teams replace manual inventory work with faster, more reliable workflows connected to QuickBooks.

300+ SMBs

run inventory with HandiFox

16+ years

automating SMB inventory

4.9/5

on QuickBooks App Store

One record shared with the office and QuickBooks

Work completed on a device is recorded in the same system the office uses and reaches your accounting through the QuickBooks connection — HandiFox Online with QuickBooks Online, HandiFox Desktop with QuickBooks Desktop.

The exchange runs both ways and continuously

A full synchronization happens each time work is saved

Automatic updates and technical support included

Learn more about QuickBooks inventory integration

Request live demo

Mobile inventory in practice: Tessa Stones

HandiFox stood out because it works directly with QuickBooks Online, allows us to use barcodes for scanning slabs, and helps us avoid duplicate entries. It is more practical for our type of business compared to others.

Apratim Ray

Tessa Stones

The challenge

Tessa Stones needed accurate slab and lot tracking beyond what QuickBooks could provide, causing duplicate records and slower invoicing.

The result

Real-time inventory visibility
Faster invoicing
Fewer errors and duplicates
Seamless QuickBooks sync
Live in 2–3 weeks

With Handifox

Real-time barcode tracking, mobile inventory, and QuickBooks Online integration.

Read case study

Teams running inventory from a phone

(Ohio, USA)

Rick Hiddink

Roosdom Tijhuis Bonaire BV

“Great support for Ruslan and his team! As a company we are new with managing our stock, and HandiFox is making it a lot easier for us”

GDI Caribbean aka General Distributors

Carl Williams

(Ohio, USA)

“I have been using handifox for the pass 5 years, it has been a pleasure working with it, and the team that supports. Thanks Handifox.”

Evologic

Jessica Deutsch

(Ohio, USA)

“Customer service has always been helpful and fast. The program works great for our inventory needs as a small business.”

Desk-based inventory work vs. inventory mobile app

Workflow

Counts

Receiving

Transfers

Sales

QuickBooks Sync

HandiFox mobile app

Look up the item and quantity from the shelf or jobsite

Run cycle counts or full inventory counts on the device

Receive against purchase orders by scanning

Record inventory transfers as the move happens

Create invoices and record payments on the go

Send mobile inventory activity through the HandiFox–QuickBooks connection

Desk-based workflow

Check availability from the office or by asking a coworker

Write down counts and enter them later

Key received quantities line by line

Record transfers separately after stock moves

Complete sales paperwork after the visit

Update QuickBooks after inventory data is re-entered

Start free trial

Workflow

Counts

Receiving

Transfers

Sales

QuickBooks Sync

HandiFox mobile app

Look up the item and quantity from the shelf or jobsite

Run cycle counts or full inventory counts on the device

Receive against purchase orders by scanning

Record inventory transfers as the move happens

Create invoices and record payments on the go

Send mobile inventory activity through the HandiFox–QuickBooks connection

Desk-based workflow

Check availability from the office or by asking a coworker

Write down counts and enter them later

Key received quantities line by line

Record transfers separately after stock moves

Complete sales paperwork after the visit

Update QuickBooks after inventory data is re-entered

Start free trial

Discover other powers of HandiFox

Inventory Tracking

Multi-Location Tracking

Barcoding

Purchasing

Serial and lot numbers, Expiration Date

Customers & Vendors

Sales & Invoicing

Picking & Packing

QuickBooks Integration

Mobile App

B2B Portal

Units of Measure

Mobile inventory app FAQs

1. Can I scan barcodes with the HandiFox mobile app?

Yes. Scan with the device's built-in camera or pair a Bluetooth barcode scanner. Scanning covers item lookup, receiving against purchase orders, cycle counts and full physical inventory, transfers between locations, and verification during picking and packing.

2. Do I need a dedicated barcode scanner, or is a phone camera enough?

A phone camera is enough to start and requires no hardware purchase. Cameras read both 1D and 2D barcodes. A dedicated scanner is faster and more comfortable when someone scans continuously through a shift. Check connectivity protocol when choosing — SPP for Android, MFi for iOS.

3. Can I print barcode labels from the app?

Yes. HandiFox generates and prints 1D and 2D barcode labels, and mobile printing also covers counting sessions, pick lists, and packing slips directly from the phone.

4. Which devices and operating systems are supported?

HandiFox Online has native apps for Android and iOS. HandiFox Desktop supports Android devices for work outside the office. Technical requirements are modest, so most phones already in use will qualify — recommended models and OS versions are listed in the system requirements.

5. What works offline, and when does data sync?

Most features keep working without a connection. You can continue tracking sales, adjusting inventory, and creating transactions, and the updates sync automatically once the device reconnects. Not every feature is available offline, so it is worth confirming the specific workflows your team depends on.

6. Is the mobile app charged separately?

No. The app is included with your plan at no extra cost. Additional users are what affect pricing, not the number of devices running the app.

7. Does the app work with both QuickBooks Online and QuickBooks Desktop?

Through two products. HandiFox Online connects to QuickBooks Online and runs on Android and iOS. HandiFox Desktop connects to QuickBooks Desktop and runs on Android. Work recorded on a device reaches your accounting either way.

Record the work where the work happens

Scanning, counts, receiving, picking, and invoicing on the device your team already carries — with the record reaching the office and QuickBooks without a second entry.

Start free trial Request live demo

Mobile inventory app for barcode scanning, counts, and orders

Inventory work that is harder to do away from a desk

Barcode scanning from the device your team already carries

How the mobile inventory app works

Check and count inventory

Receive and move stock

Create and fulfill orders

Sell and get paid

Jumpstart with AI in inventory management automation

Built to work wherever your team does

Any Android or iOS device

Most features work offline

No separate charge for the app

Trusted by small businessesthat need inventory to stay accurate

One record shared with the office and QuickBooks

Mobile inventory in practice: Tessa Stones

Teams running inventory from a phone

Desk-based inventory work vs. inventory mobile app

HandiFox mobile app

Desk-based workflow

HandiFox mobile app

Desk-based workflow

Discover other powers of HandiFox

Mobile inventory app FAQs

Record the work where the work happens

Recent posts from our Blog

Trusted by small businesses
that need inventory to stay accurate