How does HandiFox help prevent stockouts and overstocking?

HandiFox uses automated reorder points and real-time stock visibility to keep your inventory in balance. The system shows you when quantities drop below optimal levels and makes it easy to generate purchase orders right away. By syncing data across multiple locations, it ensures you always have the right amount of stock where it’s needed most.

Can I track inventory across several warehouses or stores online?

Yes. HandiFox’s inventory management software brings all your locations together in one dashboard. You can check availability, monitor transfers, and track item movements from anywhere, without switching between systems. This centralized view helps business owners make faster, data-backed restocking and fulfillment decisions.

Does it integrate with QuickBooks?

It does. HandiFox connects directly to both QuickBooks Online and Desktop versions, keeping your inventory and accounting perfectly aligned. Changes to quantities, barcodes, vendors, or pricing automatically sync between systems, reducing manual data entry and the risk of human error.

Can HandiFox track serial and lot numbers?

Yes. HandiFox allows you to assign and trace serial and lot numbers for every product. This makes it easy to track each item’s movement, monitor expiration dates, and handle recalls if needed. You can view complete traceability from receiving to sale, ensuring accountability and compliance for regulated industries.

How does the software handle multiple units of measure?

With HandiFox, you can receive, count, and sell items in different units of measure, such as cases, boxes, or individual pieces. The system automatically converts quantities between units, eliminating calculation errors and simplifying data entry. This flexibility is especially useful for wholesalers, distributors, and manufacturers managing diverse product types.

Can I automate reordering with HandiFox?

Absolutely. You can set custom reorder points and see all items whose stock reaches minimum levels in one place. HandiFox also enables quick purchase order creation and supplier management, so replenishment happens before you run out of key items. This feature helps maintain consistent availability and supports proactive inventory control.

Why choose HandiFox for inventory tracking and stock control?

HandiFox combines flexibility, automation, and simplicity in one platform. Features like barcode scanning, cycle counts, and mobile access help small businesses cut time spent on manual tasks. HandiFox’s inventory stock software gives you the tools to stay efficient and in control.

Home

Wholesale distribution software

Wholesale distribution software for inventory, purchasing, and fulfillment

Keep inventory available where it is needed, replenish based on actual stock levels, and move orders from picking through shipping. HandiFox keeps day-to-day distribution workflows connected to QuickBooks.

What puts wholesale inventory under pressure

Inventory is not always where the order ships from

Company-wide inventory levels may look sufficient even when the warehouse fulfilling the order is short.

Purchasing decisions depend on current stock

If wholesale inventory levels are outdated, the same item may be reordered unnecessarily or replenished too late.

Manual order processing creates extra work

When order details are re-entered between sales, picking, and invoicing, quantities and other information are more likely to become inconsistent.

Warehouse activity and accounting can fall out of sync

Recording inventory movement separately from accounting creates duplicate entry and makes reconciliation harder.

Manage wholesale inventory across multiple warehouses

Track stock levels by warehouse while keeping the company-wide total visible. Transfers update quantities at both the source and destination, helping inventory records stay current across locations.

Total and per-warehouse quantities

See company-wide inventory alongside the quantity available at each warehouse before committing stock to an order.

Transfers between locations

Move inventory between warehouses as demand changes, with stock levels updated at both locations.

Bin locations

Assign bin locations within a warehouse to make items easier to find during picking and counting.

Learn more about tracking stock across multiple locations.

Reorder and purchase based on actual stock needs

Reorder from current stock levels

Set a reorder point and desired quantity for each item and warehouse. When stock reaches the threshold, HandiFox suggests a restocking quantity and creates a prepopulated purchase order you can review and adjust.

Keep supplier options tied to the item

Assign a preferred and alternative supplier to each item so the right vendor is available when a purchase order is created.

Receive against open purchase orders

Record incoming stock against purchase orders, including deliveries that cover several open orders at once. Learn more about purchase orders and receiving.

Let customers place wholesale orders online

Self-service B2B ordering

Give approved customers a portal where they can browse products and place orders online instead of sending them by email or phone. Orders created through the portal flow into HandiFox Online for sales and fulfillment.

Customer-specific pricing

Use HandiFox price levels so customers can see the pricing assigned to their account, including negotiated prices, discounts, or promotions.

Reduce manual order entry

Orders placed through the portal are created directly in HandiFox Online, so order details do not need to be copied from emails or spreadsheets. Available with the Pro plan. Learn more about the B2B Portal.

Move orders from picking to shipping without retyping

Work from one list of orders to pick

See all orders waiting for picking in one place. Scan an order barcode to open the right order and start picking.

Verify items during picking and packing

Scan items as they are picked and again during packing to help make sure the quantities and products match the order.

Complete full or partial orders

Fulfill an order in full or ship the available items first, keeping the remaining quantities open for later.
Learn more about order picking and packing.

Run warehouse work from mobile devices

Scan during receiving, counting, picking, and shipping

Use a phone camera or Bluetooth barcode scanner to receive inventory, run counts, pick orders, and verify shipments. Generate and print barcode labels for items that arrive without a usable code.

Keep working when the connection drops

Most mobile inventory features remain available offline, with records syncing once the device reconnects. HandiFox Online runs on Android and iOS; HandiFox Desktop runs on Android. Learn more about barcode scanning and the mobile inventory app.

Request Demo

Keep warehouse activity connected to QuickBooks

HandiFox Online connects with QuickBooks Online, while HandiFox Desktop connects with QuickBooks Desktop.

Sync inventory and accounting data

HandiFox Online connects with QuickBooks Online, while HandiFox Desktop connects with QuickBooks Desktop. Data syncs both ways, with updates typically reflected when work is saved.

Review inventory, purchasing, and sales reports

Customize reporting by warehouse, supplier, customer, or other dimensions your team needs to review.

Learn more about QuickBooks inventory integration

Trusted by small businesses
that need inventory to stay accurate

HandiFox helps growing teams replace manual inventory work with faster, more reliable workflows connected to QuickBooks.

300+ SMBs

run inventory with HandiFox

16+ years

automating SMB inventory

4.9/5

on QuickBooks App Store

How Beach City Supply standardized units across sales and purchasing

The integration was very easy. The app offers multi-levels of measure for each sku that can all talk to QuickBooks helping maintain and adjust inventory

Charles Jameson

Beach City Supply

The challenge

Beach City Supply manages a wide range of SKUs and needed inventory, sales, and purchasing to stay aligned across two locations.

The result

Better inventory control across two locations
Units of measure aligned between sales, purchasing, and QuickBooks
Easier handling of products sold by unit, case, or master case
Fast onboarding with training videos and ongoing support

With Handifox

The team connected HandiFox with QuickBooks, set up multiple units of measure for each SKU, and used the same unit logic across sales and purchasing.

Read customer reviews

Distributors and wholesalers running on HandiFox

Blue Mountain Distributors

Jeff Kocha

(Ohio, USA)

“Looked at so many software packages out there none had the dynamics of Handifox. Bill and his crew have looked at all the competition and designed a package that includes all the whistles and bells of the $10,000.00 and up packages.”

Rowan Woodwork

Owen Marmaduke

(Ohio, USA)

“Working with Ruslan and the HandiFox system support team gave us a fast track to optimizing our millwork's production inventory. We've been impressed with the co-accounting functionality in QuickBooks and the price point delivers more than needed performance. HandiFox is a win!”

Power by GoGreen

Lorne Singer

(Ohio, USA)

“The team at Handifox is absolutely wonderful. Anytime I have ever reached out, I have an answer within minutes. Whether it would be a remote session, email, or phone call, they make sure what you need is always accomplished.”

Gulfstream Lures

(Ohio, USA)

“It does so much more than keeping inventory. It will streamline your entire sales process. You can keep track of multiple sites, assign bin locations inside of your warehouse to easily locate items, assign barcodes to your clients, and the list goes on and on. We can even enter reorder points and have purchase orders generated when stock levels hit the desired reorder level.”

About HandiFox

Support you can count on: real people + smart AI

HandiFox backs you with a team of inventory pros and an in-app AI guide that’s always a click away. Whether you’re stuck or scaling, help is built right into your workflow.

Automate it all: inventory, orders, and sales

Say goodbye to clunky spreadsheets. HandiFox automates stock counts, purchase orders, and sales, plus barcode and QR scanning, to keep your business humming and your hands free.

QuickBooks sync: inventory and finance in perfect step

HandiFox syncs with QuickBooks Online and QuickBooks Desktop in real time, keeping your numbers sharp and your books balanced. It’s like your inventory and accounting just became best friends (with benefits).

Talk to sales

+1 877-942-6343

Start free trial Request live demo

More features to support your inventory operations

Inventory Tracking

Multi-Location Tracking

Barcoding

Purchasing

Serial and lot numbers, Expiration Date

Customers & Vendors

Sales & Invoicing

Picking & Packing

QuickBooks Integration

Mobile App

B2B Portal

Units of Measure

Where HandiFox fits, and where a full ERP makes more sense

HandiFox is a good fit if you…

Accurate wholesale inventory management across multiple warehouses

Reordering based on stock levels, reorder points, and demand

Purchasing, order fulfillment, and inventory workflows connected to QuickBooks

Inventory software for wholesale operations without full ERP complexity

A full ERP makes more sense if you need…

Complex finance across multiple entities or business units

Advanced production planning or manufacturing execution

Highly customized global workflows across many departments

A broader enterprise platform spanning finance, operations, and manufacturing

Wholesale distribution software FAQs

1. Can HandiFox manage wholesale inventory across multiple warehouses?

Yes. Each warehouse is a separate location holding its own quantity, with the company total rolling up from all of them. Stock is transferred between sites and recorded at both ends, and bin locations can be assigned inside a warehouse so pickers find items quickly rather than searching shelves.

2. How does HandiFox support purchasing and replenishment?

You set reorder points and a desired quantity on hand per item, and per warehouse where sites move at different rates. When stock reaches a threshold, HandiFox builds a restocking suggestion and turns it into a prepopulated purchase order. Preferred and alternative vendors are assigned per item, so the order knows your supplier.

3. Can warehouse teams receive, count, pick, and ship with mobile devices?

Yes. Teams work from a phone or tablet using the built-in camera or a Bluetooth barcode scanner, covering receiving, counts, transfers, picking, packing, and shipping. Most features keep working without a connection and sync once back online. HandiFox Online supports Android and iOS; HandiFox Desktop supports Android.

4. Does HandiFox integrate with QuickBooks Online and Desktop?

Both, through two products. HandiFox Online connects to QuickBooks Online, HandiFox Desktop to QuickBooks Desktop. The exchange runs both ways and continuously — a full synchronization happens each time you save your work.

5. Is HandiFox a fit for a distributor that does not need a full ERP?

That is the intended fit. HandiFox covers operational inventory, purchasing, and fulfillment for businesses running their accounting in QuickBooks. It does not provide enterprise financial consolidation, production planning, or heavy customization - those are reasons to look at an ERP instead.

6. How many SKUs and warehouses can HandiFox handle?

HandiFox supports businesses managing thousands of SKUs across multiple warehouses. Limits vary by product and plan - see the HandiFox pricing page for current allowances, or contact our team if you need help choosing the right setup.

Ship from a number you can trust

Accurate stock by warehouse, replenishment before stock runs low, and orders that move from picking to invoicing without duplicate entry.

Start free trial Request live demo

Or call + 1 877 942 6343

Wholesale distribution software for inventory, purchasing, and fulfillment

What puts wholesale inventory under pressure

Inventory is not always where the order ships from

Purchasing decisions depend on current stock

Manual order processing creates extra work

Warehouse activity and accounting can fall out of sync

Manage wholesale inventory across multiple warehouses

Total and per-warehouse quantities

Transfers between locations

Bin locations

Reorder and purchase based on actual stock needs

Reorder from current stock levels

Keep supplier options tied to the item

Receive against open purchase orders

Let customers place wholesale orders online

Self-service B2B ordering

Customer-specific pricing

Reduce manual order entry

Move orders from picking to shipping without retyping

Work from one list of orders to pick

Verify items during picking and packing

Complete full or partial orders

Run warehouse work from mobile devices

Scan during receiving, counting, picking, and shipping

Keep working when the connection drops

Keep warehouse activity connected to QuickBooks

Sync inventory and accounting data

Review inventory, purchasing, and sales reports

Trusted by small businessesthat need inventory to stay accurate

How Beach City Supply standardized units across sales and purchasing

Distributors and wholesalers running on HandiFox

About HandiFox

More features to support your inventory operations

Where HandiFox fits, and where a full ERP makes more sense

HandiFox is a good fit if you…

A full ERP makes more sense if you need…

Wholesale distribution software FAQs

Ship from a number you can trust

Trusted by small businesses
that need inventory to stay accurate