Can I use my mobile device as a barcode scanner?

Yes, you can. HandiFox lets you use your smartphone or tablet camera as a scanner, or pair it with a Bluetooth or laser scanner for greater speed. This flexibility turns any device into part of your barcoding system software, giving your team the power to record data accurately from the warehouse or the field.

Does the software support both 1D and 2D barcodes?

Absolutely. HandiFox can generate, read, and print 1D and 2D barcodes, so you can manage any labeling setup. You can create new barcodes inside the app or scan existing ones to update item details instantly. This adaptability helps streamline operations for retail, manufacturing, and wholesale businesses alike.

How does barcoding improve accuracy in inventory counts?

By scanning items instead of entering data manually, you remove typos and missed entries. HandiFox’s inventory scanner software links every transaction to a barcode, ensuring full traceability from receiving to sales. The result is faster counts, fewer discrepancies, and more reliable inventory reports.

Is HandiFox compatible with my existing barcode equipment?

Yes. HandiFox works with most common barcode scanners and Android devices. You can connect handheld scanners via Bluetooth or use built-in mobile cameras. For businesses looking to upgrade, HandiFox offers a free Best Barcode Scanners Guide to help identify the most compatible options for your workflow.

Can HandiFox generate barcodes for new products?

Definitely. HandiFox enables you to generate and print new barcodes for any item in your catalog, including kits or assemblies. This capability helps you maintain a consistent labeling system and makes it easy to expand your product line while keeping all SKUs organized within one barcode scanner and inventory software platform.

HandiFox inventory management software: pricing and plans

Choose the right HandiFox product for the way your business manages inventory.

Manage inventory from the web or mobile app on Android and iOS, with optional QuickBooks ™ Online sync.

Save up to 20% with annual subscriptions

Start

For small teams getting inventory, barcoding, counting, and purchasing under control.

Until August 1st

$49

/month (billed annually)

or $59 billed monthly

Try for free

Devices: 1

Users: 2

Locations/Warehouses: 1

inventory/service items

barcoding

inventory counting

auto-replenishment

inventory receipt  (linked to PO)

multiple units of measure

mobile app (Android, iOS)

inventory and purchasing reports

Support options: email

*The discount applies only to the first year of new customer subscriptions

Optima

For growing teams that need sales workflows, transfers, customer management, multiple locations.

Until August 1st

$95

/month (billed annually)

or $105 billed monthly

Try for free

Devices: 2

Users: 4

Locations/Warehouses: 3

inventory/service items

barcoding

inventory counting

auto-replenishment

inventory receipt  (linked to PO)

multiple units of measure

mobile app (Android, iOS)

inventory, purchasing, and sales reports

inventory transfers

invoices

customers

record payments

Support options: email

*The discount applies only to the first year of new customer subscriptions

Pro

For advanced teams that need sales orders, pick & pack, serial/lot tracking, fulfillment, and more.

Until August 1st

$129

/month (billed annually)

or $159 billed monthly

Try for free

Devices: 3

Users: 5

Locations/Warehouses: unlimited

inventory/service items

barcoding

inventory counting

auto-replenishment

inventory receipt  (linked to PO)

multiple units of measure

mobile app (Android, iOS)

inventory, purchasing, and sales reports

inventory transfers

invoices

customers

record payments

sales order

credit memos

sales receipt

picking and packing

serial/lot numbers, expiration dates

manufacturing

B2B portal

Support options: email, phone

*The discount applies only to the first year of new customer subscriptions

$15/month per 1 additional user, $40/month per 1 additional mobile device

Explore HandiFox Online features by subscription plan

Use this comparison to see what is included in each HandiFox plan. Choose the setup that fits your users, mobile devices, locations, and inventory workflows.

1. General

Start

Optima

Pro

Users

Devices

Locations

100

Number of SKUs

unlimited

Mobile app (Android, IOS)

Multi-currency

Batch actions

Import items (when not tied to QuickBooks Online)

Import customers (when not tied to QuickBooks Online)

Import vendors (when not tied to QuickBooks Online)

Import Sales Orders

Customizable dashboard

Send transactions by email

Customizable email templates

User access permissions

Customizable transaction numbering

Customizable transaction printouts (available by request)

2. Inventory

Start

Optima

Pro

Inventory/non-inventory/service items

Item categories

Multi-location support

100

Product images

Cycle counting

Physical inventory count

Inventory adjustments

Serial number tracking

Lot number (batch) tracking

Expiration date tracking

Bin info

Barcoding in multiple formats

Barcode label printing

Multiple units of measure per item

Inventory transfers

Reorder point

Desired Quantity On Hand

3. Purchasing

Start

Optima

Pro

Purchase orders

Generate POs based on stock levels

Generate POs based on average sales

Item receipts

Partial receiving

Receive multiple POs from the same vendor in one item receipt

Multiple vendors per item

4. Sales

Start

Optima

Pro

Sales Orders

Invoices

Sales receipts

Price levels

Returns

Credit memos

Customer management

Backorder management

B2B portal

5. Order Fulfillment

Start

Optima

Pro

Pick and Pack Sales Orders

Pick and Pack Invoices

3-stage fulfillment (Pick-Pack-Deliver)

Pick and Pack Invoices

Print Pick List

Print Packing Slips

Partial Picking/Packing

FIFO/FEFO fulfillment for lot/serial number-tracked items

Sales Order to Purchase Order Conversion

6. QuickBooks

Start

Optima

Pro

Transaction-level integration

Automatic synchronization

QuickBooks Online locations syncing

Sales taxes

Sync of 3 custom fields

Compatible with QuickBooks Essentials, Plus, Advanced, and Enterprise Suite

7. Reporting

Start

Optima

Pro

Device activity

Transactions by Serial/lot number

Transactions missing serial/lot numbers

Inventory Transactions by Item

Inventory Total Value

Counting Sessions by Site

Sales by Customer

Sales by Product

Sales by User

Sales by Location

Sales by Preferred Vendor

Purchase by Vendor

Purchase by Product

Price change log

What's included in each HandiFox Online plan

Free onboarding training

AI assistant + email ongoing support

Optional QuickBooks Online integration

Trusted by small businesses that run inventory through QuickBooks

99%

order accuracy

faster warehouse processes

4.9/5

on QuickBooks App Store

I cannot find any other software with so much function and reasonable price as HandiFox.

Helen Diu, Eutek Group Ltd.

4.8

4.9

4.7

HandiFox Online or HandiFox Desktop?

The right product depends on the QuickBooks version your business uses.

HandiFox Online

Built for QuickBooks Online users and can also run in standalone mode. Manage inventory from the web or mobile app, scan barcodes, and keep stock tracking, purchasing, sales, and fulfillment workflows connected.

Explore

HandiFox Desktop

Built for QuickBooks Desktop users. Add barcode scanning, Android mobile workflows, purchasing, sales, transfers, and warehouse tools without replacing QuickBooks Desktop.

Explore

Not sure which one fits? Talk to our team.

Talk to Sales

HandiFox Online pricing FAQ

1. Is there a free trial?

Yes. You can start a free 14-day trial of HandiFox Online before choosing a paid plan.

2. Can I switch plans later?

Yes. You can move to a higher-tier plan as your team, devices, locations, or workflows grow.

3. What is the difference between users and mobile devices?

Users are team members who access HandiFox. Mobile devices are phones or handheld devices used for mobile inventory workflows such as scanning, receiving, counting, picking, packing, and selling.

4. Are additional users or devices available?

Yes. Additional users are $15/month each, and additional mobile devices are $40/month each.

5. Which plan includes the B2B Portal?

The B2B Portal is included in the Pro plan.

6. Do I need QuickBooks to use HandiFox?

HandiFox Online can be used as a standalone inventory management software, but it is built to work especially well with QuickBooks Online. When connected, inventory, purchasing, sales, and accounting data can stay in sync without duplicate entry.

7. Is support included?

Email support is available for HandiFox Online plans, and phone support is available in the Pro plan.

Start with the plan that fits today. Upgrade when your workflow grows.

Get started in minutes, book a quick live demo or call + 1 877 942 6343

Start free trial Request live demo

Use Android devices to manage inventory, sales, and warehouse workflows beyond the office while keeping QuickBooks Desktop updated.

Hot July: 15% off HandiFox Desktop

$1995

-15%

-40%

Try for free

Perpetual license per mobile device

inventory/service items

barcoding

inventory counting

new/edit purchase order

receive purchase order

build assemblies

multi-location tracking

inventory transfers

customers

invoices

sales orders

credit memos

sales receipts

picking and packing

serial/lot numbers, expiration dates

*Starting July 1st, the new pricing is $1995 perpetual license per mobile device.

Add-on: annual support plan (email, phone) – $495 per mobile device

Is HandiFox Desktop right for you?

Choose HandiFox Desktop if your business runs on QuickBooks Desktop and you want to keep your accounting system while adding stronger inventory control

Scan barcodes during receiving, counting, transfers, sales, picking, and packing

Use Android mobile devices for warehouse or field workflows

Manage inventory across warehouses, stockrooms, trucks, or job sites

Track serial numbers, lot numbers, and expiration dates

Sync inventory and sales activity with QuickBooks Desktop

Improve order accuracy without replacing QuickBooks Desktop

If you use QuickBooks Online instead, HandiFox Online is the better fit.

Trusted by small businesses that run inventory through QuickBooks

99%

order accuracy

faster warehouse processes

4.9/5

on QuickBooks App Store

I cannot find any other software with so much function and reasonable price as HandiFox.

Helen Diu, Eutek Group Ltd.

4.8

4.9

4.7

HandiFox Desktop pricing FAQ

1. Is there a free trial?

Yes. You can try HandiFox Desktop free for 30 days before purchasing a license.

2. How is HandiFox Desktop priced?

HandiFox Desktop is sold as a perpetual license per mobile device. That means you purchase a license for each Android mobile device used for inventory, sales, receiving, counting, transfers, picking, and packing workflows. This one-time license model makes the software cost predictable for teams staying on QuickBooks Desktop.

3. What does “per mobile device” mean?

A mobile device is an Android phone or handheld with a built-in scanner used by your team to run HandiFox Desktop workflows outside the main office computer. Each mobile device that runs HandiFox Desktop requires its own license.

4. Does HandiFox Desktop work with iOS?

No. HandiFox Desktop supports Android mobile devices. If your team needs both Android and iOS mobile access, HandiFox Online may be the better fit.

5. Do I need QuickBooks Desktop to use HandiFox Desktop?

Yes, HandiFox Desktop is built for businesses using QuickBooks Desktop. It extends QuickBooks Desktop with mobile inventory, barcode scanning, purchasing, sales, order fulfillment, and warehouse workflows.

6. Can I add more mobile devices later?

Yes. If your team grows, you can add more licensed Android mobile devices to support additional warehouse, stockroom, truck, or field workflows.

7. Is support included?

HandiFox Desktop support is available through an annual support plan for $495/year. The plan includes email and phone support. For setup, training, or implementation questions, our team can help you get started with your QuickBooks Desktop environment.

Ready to extend QuickBooks Desktop with mobile inventory control?

Get started in minutes, book a quick live demo or call + 1 877 942 6343

Start free trial Request live demo

HandiFox inventory management software: pricing and plans

Start

$49

Optima

$95

Pro

$129

Enterprise

Partner with trusted inventory control software

Explore HandiFox Online features by subscription plan

What's included in each HandiFox Online plan

Free onboarding training

AI assistant + email ongoing support

Optional QuickBooks Online integration

Trusted by small businesses that run inventory through QuickBooks

HandiFox Online or HandiFox Desktop?

HandiFox Online

HandiFox Desktop

HandiFox Online pricing FAQ

Start with the plan that fits today. Upgrade when your workflow grows.

$1995

$1995

Enterprise

Partner with trusted inventory control software

Is HandiFox Desktop right for you?

Scan barcodes during receiving, counting, transfers, sales, picking, and packing

Use Android mobile devices for warehouse or field workflows

Manage inventory across warehouses, stockrooms, trucks, or job sites

Track serial numbers, lot numbers, and expiration dates

Sync inventory and sales activity with QuickBooks Desktop

Improve order accuracy without replacing QuickBooks Desktop

Trusted by small businesses that run inventory through QuickBooks

HandiFox Desktop pricing FAQ

Ready to extend QuickBooks Desktop with mobile inventory control?