Easy Mile Fitness – Scaling From 8 to 53 Locations With HandiFox

When Easy Mile Fitness outgrew its manual spreadsheet systems, it turned to HandiFox to bring order and efficiency to its rapidly expanding franchise. What began as a solution for a handful of clubs has since become the backbone of operations across 53 locations in Puerto Rico, the United States, and Canada. With HandiFox’s centralized control, real-time visibility, and flexible workflows, Easy Mile Fitness has transformed inventory management from a daily headache into a growth-ready process that scales seamlessly with every new club opening.

About Easy Mile Fitness

Easy Mile Fitness is a Planet Fitness franchisee that began its journey in 2017 with a single club in Port Charlotte, Florida. Within just a few years, the company expanded to 11 clubs across Florida, Georgia, and South Carolina. Today, Easy Mile Fitness has grown into a powerhouse franchisee with 53 locations spanning Puerto Rico, the United States, and Canada.

What’s grown in those years isn’t just square footage—it’s the complexity: more vendors, more SKUs, more staff, regional differences, and of course, more customers. The need for order and reliability got more urgent every month.

Challenge: Scaling Inventory Beyond Excel

When Easy Mile Fitness operated just a few sites, inventory was tracked manually through spreadsheets and overseen by individual club managers. This worked in the early stages, but as the business scaled to multiple states, the decentralized system became inefficient and error-prone.

The leadership realized they needed to:

• Centralize purchasing and inventory control.
  
  
• Standardize processes across all locations.
  
  
• Gain real-time visibility into purchasing to optimize costs.

Solution: HandiFox as a Centralized Inventory Platform

In 2019, Easy Mile Fitness implemented HandiFox Online Standalone to unify and automate inventory management across 10+ locations. As HandiFox Standalone is not tied to any accounting software, and is, basically, self-reliant in all the business processes and transactions it handles, the company merely had to clean up their inventory list in Excel and upload it into the system. 

As the business expanded further, Easy Mile Fitness came up with feature requests to tailor HandiFox Online to their emergent business needs.

Key customizations included:

• Case size rounding on purchase orders
  
  
• Synchronized reorder points across all locations
  
  
• Custom filters, saved views, and site-specific shipping addresses.

Results: Centralized Control, Real-Time Insights

Early Outcomes

Within 10 months of adoption, Easy Mile Fitness grew from 8 to 11 clubs, with 5 more in pre-construction. Managers were freed from repetitive ordering tasks, allowing them to focus on higher-level operational goals. Back in those early years, we created a video case study documenting their transition to HandiFox — how they moved from Excel, how the implementation went, and what changed in daily operations. You can check it out here:

Current Impact

Now, with 53 active clubs, Easy Mile Fitness leverages HandiFox to:

• Monitor all locations in real time through remote audits and reporting.
  
  
• Streamline ordering workflows across diverse regions, vendors, and item lists.
  
  
• Onboard new staff quickly, thanks to intuitive workflows and simple subscription management.
  
  
• Support financial decision-making through robust reporting and purchasing insights.

Strategic Role in Growth

Looking ahead, Easy Mile Fitness continues to see HandiFox as a cornerstone of its growth strategy. As the franchise adds new sites and navigates different regional requirements, HandiFox provides the standardized processes and visibility needed to stay efficient.

Lessons Learned & Advice

From the COO’s perspective, the biggest lesson is the importance of investing in inventory management early:

• For growing businesses: Implement a management solution from the start to standardize processes and avoid bottlenecks.
• For operators: Choose a platform that balances simplicity for everyday users with the scalability for long-term growth.
  

Easy Mile Fitness’s journey shows how HandiFox evolves with its customers. Book a demo to map out your journey to automation and growth.